Leadership Anthropologist, Mentor, Coach & Business Consultant

Proactively helping business leaders engage, empower and grow!

The Dynamic Meeting Process – Time is Now

Courtesy of renjith krishnan at freedigitalphotos.net

Courtesy of renjith krishnan at freedigitalphotos.net

Visualize entering a company meeting, team meeting, or business meeting. There you are sitting in the room, while someone in the “expert” or “boss” chair speaks to you or at you.

  • There you sit, not aligned with that person’s mission or vision.
  • There you sit, feeling apart from the process.
  • There you sit, lacking energy and the desire for being there.
  • There you sit, hearing what is going wrong and what you or your team or department needs to change or improve.
  • How are you feeling?
  • Are you feeling a connected to the meeting?
  • Are you feeling enthusiastic about being involved at the meeting?
  • Are you fully present at the meeting?
  • Are you deeply engaged and listening with your heart and your head?
  • Are you inspired to collaborate, participate, and contribute? Or, are you ready to fall asleep, argue or count the minutes of what you feel is an eternity

My experience in four plus decades of being in management and coaching business clients is that the current process of meetings, clearly, must change. Few of today’s meetings proactively include member involvement and actually serve to disengage people rather than engage them, and as a result, the original intention of the meeting falls short of its purpose.

The process of Dynamic Meetings, that we are teaching companies, has allowed them to use a systematic process that engages people in meetings and creates a desire for them to contribute and fully engage in business meetings.

The Dynamic Meeting Process and the benefits it creates include:

A desire to collaborate: The purpose of a meeting isn’t to get across “a single predetermined” agenda; it shifts to sharing your thoughts and hearing fully the thoughts and ideas of others to collaborate the meeting purpose and actions.

Deep engagement: Most meetings involve people talking and listening to themselves. The meeting facilitation process teaches people to fully listen with their hearts and to listen beyond the words to what is not said, to emotions, and to fully hear others.

The Dynamic Meeting Process teaches techniques of being non-judgmental, so that people can fully hear and support each other and let new ideas IN vs. rule out and defend against why things won’t work. It produces a safe environment in which people feel encouraged to participate.

Non-attachment: Many people think meetings are about a specific outcome – the meeting holder’s outcome… that’s a surefire way to alienate people and result in them NOT wanting to support you. The Dynamic Meeting Process allows for each person to give up “their” outcome and allows the meeting and solutions to unfold for the good of the entire group.

Change of Focus: Most meetings focus on problems, fixing problems, or informing people of change. The meeting needs to come from a place of asking; what IS working and ask what the right type questions ARE. These questions form the basis of creating a positive energy flow and opening up creativity. It’s the basic principle of encouraging a sense of positivity rather than negativity.

Framework of questions: Questions in this process focus on what is working, why it works, what would be the perfect ideal vision, and what isn’t quite right yet, and then, coming up with resources and inspired actions to create the outcome of the meeting.

Team Engagement: When people attend a meeting where ideas are praised, contributions rewarded and people appreciated for their participation, this raises self-esteem, confidence, and morale. People want to participate in meetings that make them feel involved, not only about the company they work for, but about themselves and their role in it.

This process is effective in many companies and will work with all size groups. It requires a shift in the employer and leaders’ thinking, from managing, bossing and telling to coaching, collaboration and sharing. The effect is profound.

People treated with value and respect, rise up to challenges. They are more excited to solve problems, participate in the mission and vision of the company, and create more productivity. They feel that the company’s success is their success. It motivates them to greater achievement.

Companies following a systematic process of creating a Dynamic Meeting Process, take morale out of the toilet bowl fast. Their employees are happier, their retention rates rise, and the corporate culture shifts to one of enthusiasm.

A beneficial win-win situation is created and everybody gets to bask in success.