50 Practical Ways to Build Psychological Safety in Your Team

Last week I wrote about the five factors that foster psychological safety in organizations and why it’s important to be a safe leader. Creating an environment of trust and safety where team members feel secure in being vulnerable and taking risks can seem like an overwhelming task. How does one actually going about doing that?

A safe and trusting team culture is the result of a series of decisions and actions that build upon each other. The behaviors and strategies used to build psychological safety aren’t rocket science, but they require a leader’s commitment, focus, and energy. Here’s a list of fifty practical ways you can build a team culture of trust and safety:

  1. Ask, “What can I do to help?”
  2. Say, “I trust your decision.”
  3. Ask, “What can I do differently?”
  4. Ask, “What do you think is the best course of action?”
  5. Admit your mistakes.
  6. Treat mistakes as learning moments.
  7. Don’t treat everyone the same.
  8. Put employees ahead of customers.
  9. Promote learning opportunities.
  10. Be securely vulnerable.
  11. Follow the Platinum Rule – Treat others the way they want to be treated
  12. Welcome curiosity.
  13. Promote healthy conflict.
  14. Give employees a voice.
  15. Extend trust.
  16. Be trustworthy.
  17. Promote effectiveness, not efficiency.
  18. Encourage creativity in problem solving.
  19. Establish accountability with clear expectations.
  20. Share your intent.
  21. Be present; don’t multitask.
  22. Control your temper.
  23. Build rapport.
  24. Tell the truth.
  25. Follow through on commitments.
  26. Walk the talk.
  27. Solicit feedback from others.
  28. Use the feedback from others when making decisions.
  29. Listen without interrupting.
  30. Take responsibility for your actions.
  31. Share your expertise with others.
  32. Be a mentor.
  33. Keep confidences.
  34. Recognize and reward good behavior.
  35. Don’t bend the rules.
  36. Avoid gossip.
  37. Speak positively about others and the organization.
  38. Address behavior not in alignment with organizational values.
  39. Show care, concern, and compassion for others.
  40. Put others’ needs ahead of your own.
  41. Share information about yourself and the organization.
  42. Establish clear norms for your team.
  43. Develop and implement a clear decision-making process.
  44. Encourage responsible risk-taking.
  45. Encourage diverse points of view.
  46. Celebrate achievements and have fun.
  47. Promote autonomy and freedom.
  48. Implement health and wellness strategies.
  49. Conduct team-building activities and events.
  50. Provide training on communication, interpersonal skills, emotional intelligence, building trust, etc.

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The 5 Causes of Psychological Safety and Why You Need to be a Safe Leader

Reflective Listening

Psychological safety sounds like a complex academic topic, doesn’t it? It’s quite simple when you boil it down to its essence.

Amy Edmondson of Harvard University has pioneered the research on psychological safety. She says psychological safety describes an individual’s perceptions about the consequences of taking interpersonal risks in his/her work environment. It consists of taken-for-granted beliefs about how others will respond when one puts oneself on the line, such as asking a question, seeking feedback, reporting a mistake, or proposing a new idea.

When faced with these kinds of situations, we make micro-second calculations to assess the risk and likely consequences of our behavior. We make these decisions in light of the interpersonal climate we’re in, so we say to ourselves “If I do X here, will I be hurt, embarrassed, or criticized? Or will I be praised, thanked, or respected?”

Organizational Conditions for Psychological Safety

There are five areas that contribute to the establishment of a psychologically safe environment. The first is Leader Behavior. The leader is always being watched. What you say and do has a profound impact on whether your team members feel safe to be vulnerable with you. Research has shown that bad news is rarely transmitted up the hierarchy and team members are more likely to seek help from peers than their boss. But on the flip side, research has also shown that leaders who exhibit supportive managerial behaviors have positive effects on self-expression and creativity. Leaders must go out of their way to be open and use coaching-oriented behaviors. The three most powerful behaviors that foster psychological safety are being available and approachable, explicitly inviting input and feedback, and modeling openness and fallibility.

The second area that contributes to psychological safety is Group Dynamics. The norms of a group either encourage or inhibit team member vulnerability. Are new ideas welcomed or discouraged? Are divergent opinions solicited or are they criticized? The interplay of team member roles and characters are also part of group dynamics. Have you ever noticed how people in teams tend to assume familial-type roles? You often have a father figure of a group that offers sage advice and direction. You may have team member who plays a mothering role, the favored son who can do no wrong, or even the black sheep of the team who tends to stir up trouble. The interplay of these roles has a direct impact on the level of safety within a team. Additionally, in-group and out-group dynamics and power distribution among team members influence psychological safety.Psychological Safety 5 Factors

The third area that influences psychological safety is Trust and Respect. There is significant overlap between trust and psychological safety as it relates to vulnerability. Trust can be defined as the willingness to be vulnerable based on perceptions of someone’s (or some thing’s) trustworthiness. If you don’t feel the leader or team is trustworthy, you won’t be willing to be vulnerable and put yourself at risk. Supportive and trusting relationships promote psychological safety, whereas lack of respect makes people feel judged or inferior, resulting in them keeping their opinions to themselves. Trust is at the heart of creating a safe environment.

The fourth area that contributes to psychological safety is the use of Practice Fields. Peter Senge coined this term in the 1990’s to describe one of the hallmarks of a learning organization. He made the point that unlike other fields, most businesses don’t employ practice and reflection to improve the skills of their employees. For example, what do sport teams do between games? They practice! Practice is a safe environment to learn, make mistakes, and work on skill improvement. Pilots train in simulators before flying a new aircraft. Surgeons observe, assist, and practice new procedures before leading an operation. Employing practice fields creates an environment where it is safe to learn and make mistakes without fear of being penalized.

Finally, the fifth area that contributes to psychological safety is having a Supportive Organizational Context. What does that mean? It means team members have access to resources and information to perform their best. When people have this level of freedom it reduces anxiety and defensiveness. Contrast this to being in a “need to know” environment where suspicion, tension, power, control, and territoriality are the norm. Organizations with healthy and ethical cultures of fairness and trust create the supportive mechanisms that allow people to feel safe, take risks, and innovate.

Results of Psychological Safety

Psychological safety is a win-win for both employees and the organization.

Safe environments allow people to seek feedback more often. Seeking feedback places a person in a position of vulnerability to hear negative criticism, however, when it is safe to do so, the sharing of feedback leads to improvements in quality and performance. Safe environments also encourage people to seek help from those who are in positions of greater power. It’s risky to ask for help from someone who judges your performance, but leaders who foster psychological safety make it easy for their team members to ask for help.

A culture of psychological safety encourages people to speak up about wrongdoing. It alleviates concerns about repercussions of calling out unethical or illegal behavior, which is critical in today’s low-trust environments of many organizations. Innovation is also a benefit of having a safe environment. Innovation is essentially about taking a risk and trying something new. It’s about offering new ideas and challenging conventional ways of thinking which can’t happen if people are afraid of being judged or punished for stepping out of line. Lastly, psychologically safe environments allow team members to work more effectively across boundaries. It increases communication and coordination with other groups in the organization. It lowers the interpersonal risk of asking for help, resources, seeking feedback, or delivering bad news.

It’s vitally important for leaders to establish environments of trust and safety so their people can step out, step up, and achieve new heights of accomplishments. It begins by being a safe leader who is trustworthy, respectful, and committed to prioritizing the well-being of his/her team members over his/her self-interest. It begins by leading with trust.

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